Difference between revisions of "Dublin, 2015"
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(Created page with "==Location == Gibson Hotel, Dublin, Ireland October 9, 2015 at 0900 - 1700 in the Cordoba room == Agenda == * Treasurer report * Election of new members * Replace Leon on ...") |
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* Election of new members | * Election of new members | ||
* Replace Leon on board | * Replace Leon on board | ||
| − | * PROPOSAL: | + | * PROPOSAL: new structure |
== Forms == | == Forms == | ||
| Line 17: | Line 17: | ||
== Attendance == | == Attendance == | ||
| + | |||
| + | Members | ||
| + | |||
* Denys 'denix' Dmytriyenko | * Denys 'denix' Dmytriyenko | ||
| − | * Sean 'darknighte' Hudson | + | * Sean 'darknighte' Hudson (proxy for Leon Woestenberg) |
* Philip 'Crofton' Ballister | * Philip 'Crofton' Ballister | ||
| − | * Richard Purdie (proxy for | + | * Richard Purdie (proxy for Otavio Salvador + Ross Burton) |
| − | * Saul Wold | + | * Saul Wold (proxy for David Stewart) |
* Anders Darander | * Anders Darander | ||
| − | * | + | * Alexandre Belloni |
| − | |||
* Trevor Woerner | * Trevor Woerner | ||
* Marco Cavallini | * Marco Cavallini | ||
| − | * | + | * Andrei Gherzan |
| − | + | * Nicolas Deschesne | |
| − | + | * Natan Rossi | |
| − | + | * Koen Kooi (proxy for Khem Raj) | |
| − | * | + | * Paul Eggleton (proxy for Andrea Adami) |
| − | * | + | * Mark Hatle (proxy for Tom Rini + Bruce Ahfield) |
| − | * Koen Kooi | ||
| − | * Paul Eggleton | ||
| − | |||
| − | |||
| − | * Mark Hatle | ||
| − | |||
Non members present and elected to become members | Non members present and elected to become members | ||
| − | * | + | * Armin Kuster |
| + | * Changhyeok Bae (proxy for Martin Jansa) | ||
| + | * Beth Flanagan | ||
| + | * Michael Halstead | ||
| + | * Peter Kjellerstedt | ||
| − | Non members | + | Non members present but have not elected to become members |
| − | * | + | * Belen Barros Pena |
| − | * | + | * Ashish Shirastava |
| − | * | + | * Josef Holzmayer |
| − | * | + | * Alejandro |
== Meeting notes == | == Meeting notes == | ||
| + | |||
Meeting opened 09:30 | Meeting opened 09:30 | ||
| − | * | + | |
| + | * Attendees Documented | ||
| + | * Congratulated newly elected TSC members | ||
=== Financial Summary Presented === | === Financial Summary Presented === | ||
| Line 70: | Line 73: | ||
=== New member vote === | === New member vote === | ||
| + | * 5 new members introduced and voted in, no objections | ||
| + | |||
| + | ==== Member expiration ==== | ||
| + | |||
| + | * Member expiration needs to be handled handled by the board | ||
| + | * Old members not stricken from roster, just made inactive | ||
| + | * Had 41 active members, 23 present | ||
| + | |||
| + | === Replace Leon on Board === | ||
| + | |||
| + | * not enough time to participate | ||
| + | * willing to continue to handle tax issues | ||
| + | * formal recognition for excellent job as treasurer | ||
| + | * willing to handle until a replacement chosen | ||
| + | * request for volunteers | ||
| + | * Armin volunteers, voted in with no objections | ||
| + | |||
| + | === Proposed Structure Change [Sean] === | ||
| + | |||
| + | * Proposal to change/establish new bylaws, dissolve eV, depend on SPI for 501c3 status & Texas corp for legal entity | ||
| + | * Sean's wife donating time & effort for legal documentation | ||
| + | * eV binds our hands administratively re physical meetings, representation, voting | ||
| + | * We're here for the technical issues, minimize the administrative noise | ||
| + | * Different types of corps in US: 501c3 (tax free nonprofit), etc. Texas corp legal entity | ||
| + | * Project needs legal entity/administrative body. can be one person (currently Philip) but we want to point it to a role, OE treasurer. | ||
| + | * Incorporating in TX minimal process, meets both needs: legal entity as corporation, financial through SPI | ||
| + | ** Saul question annual fees for corp? in TX we likely won't meet minimal income requirement | ||
| + | ** Why not go with existing 501c3? subject to their bylaws | ||
| + | ** Change membership requrements? meet in TX annually? no more physical requirement for meetings - can do electronic meetings | ||
| + | ** Also able to easily change our own rules | ||
| + | * Email thread about concerns, board has more power than before | ||
| + | ** PB gets very little feedback from membership | ||
| + | ** MH has read a lot of these docs - board responsible org, they have to have power to administrate | ||
| + | ** Can put no-exit situation together with legal language, want to avoid | ||
| + | ** If evil or idle, board can get rid of board members; board is reelected | ||
| + | * some questions about roles (e.g. TSC) | ||
| + | * vote now or lose a year until the next meeting, incur a new 3yr eV tax period | ||
| + | * recognize Sean and and Janine for the work | ||
| + | Proposal for consideration: | ||
| + | * new corporation in Texas, not a nonprofit, using the draft document posted in July | ||
| + | * continue using SPI for financials, transfer money & IP (logo) as soon as practical | ||
| + | * mandate to the board to dissolve eV as soon as new structure in place, handle any tax burden | ||
| + | Vote: no objections, passed unanimously | ||
| − | + | === Roles === | |
| − | |||
| − | |||
| − | |||
| − | + | * KK: should administrative roles be required to be members? | |
| − | * | + | ** policy for contrib branches very relaxed, so lots of people have access but not many have core access |
| − | + | ** 8 people have non-contrib access, 141 contrib | |
| − | ** | + | * KK: code of conduct? |
| − | + | ** yocto project has one | |
| − | + | ** general requirement for non-members | |
| − | |||
| − | |||
| − | ** | ||
| − | |||
| − | |||
| − | |||
| − | * | ||
| − | * | ||
| − | * | ||
| − | ** | ||
| − | + | Request to the board: | |
| − | * | + | * require board to make a list of assets, who has access to them, propose we make them members |
| − | + | * investigate & create a code of conduct, establish roles & responsibilities at various levels | |
| − | * | ||
| − | + | Establish relationship between Yocto Project and OpenEmbedded, rep. to YP AB | |
| + | * chain of accountability & transparency | ||
| + | * RP: choose representative, currently PB | ||
| − | + | Meeting Closed at 11:00 | |
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
== Action Items == | == Action Items == | ||
[[Category:General_Assemblies]] | [[Category:General_Assemblies]] | ||
Latest revision as of 11:27, 9 October 2015
Contents
Location
Gibson Hotel, Dublin, Ireland
October 9, 2015 at 0900 - 1700 in the Cordoba room
Agenda
- Treasurer report
- Election of new members
- Replace Leon on board
- PROPOSAL: new structure
Forms
- Proxy form File:Proxy instructions-oe.pdf
Attendance
Members
- Denys 'denix' Dmytriyenko
- Sean 'darknighte' Hudson (proxy for Leon Woestenberg)
- Philip 'Crofton' Ballister
- Richard Purdie (proxy for Otavio Salvador + Ross Burton)
- Saul Wold (proxy for David Stewart)
- Anders Darander
- Alexandre Belloni
- Trevor Woerner
- Marco Cavallini
- Andrei Gherzan
- Nicolas Deschesne
- Natan Rossi
- Koen Kooi (proxy for Khem Raj)
- Paul Eggleton (proxy for Andrea Adami)
- Mark Hatle (proxy for Tom Rini + Bruce Ahfield)
Non members present and elected to become members
- Armin Kuster
- Changhyeok Bae (proxy for Martin Jansa)
- Beth Flanagan
- Michael Halstead
- Peter Kjellerstedt
Non members present but have not elected to become members
- Belen Barros Pena
- Ashish Shirastava
- Josef Holzmayer
- Alejandro
Meeting notes
Meeting opened 09:30
- Attendees Documented
- Congratulated newly elected TSC members
Financial Summary Presented
- no financial events in 2015 to date
- current bank account in Germany, E 1731, unchanged from last year
- small donation to prove out SPI path in US, $ 181
- taxes: exempt 2010-2012 (3 yr cycle) confirmed by DE tax dept, 2013-2015 cycle still in progress
- $ 50 US on hosting/dns undeclared, no other expenses expected
- SPI is a 501c3 nonprofit in the US, provides services to nonprofits including OE
- don't want to do our own 501c3 due to paperwork
- proposed plan to move funds, but no one has access to account
- Yocto Project provided room, Philip provided stickers
- Treasurer report approved
New member vote
- 5 new members introduced and voted in, no objections
Member expiration
- Member expiration needs to be handled handled by the board
- Old members not stricken from roster, just made inactive
- Had 41 active members, 23 present
Replace Leon on Board
- not enough time to participate
- willing to continue to handle tax issues
- formal recognition for excellent job as treasurer
- willing to handle until a replacement chosen
- request for volunteers
- Armin volunteers, voted in with no objections
Proposed Structure Change [Sean]
- Proposal to change/establish new bylaws, dissolve eV, depend on SPI for 501c3 status & Texas corp for legal entity
- Sean's wife donating time & effort for legal documentation
- eV binds our hands administratively re physical meetings, representation, voting
- We're here for the technical issues, minimize the administrative noise
- Different types of corps in US: 501c3 (tax free nonprofit), etc. Texas corp legal entity
- Project needs legal entity/administrative body. can be one person (currently Philip) but we want to point it to a role, OE treasurer.
- Incorporating in TX minimal process, meets both needs: legal entity as corporation, financial through SPI
- Saul question annual fees for corp? in TX we likely won't meet minimal income requirement
- Why not go with existing 501c3? subject to their bylaws
- Change membership requrements? meet in TX annually? no more physical requirement for meetings - can do electronic meetings
- Also able to easily change our own rules
- Email thread about concerns, board has more power than before
- PB gets very little feedback from membership
- MH has read a lot of these docs - board responsible org, they have to have power to administrate
- Can put no-exit situation together with legal language, want to avoid
- If evil or idle, board can get rid of board members; board is reelected
- some questions about roles (e.g. TSC)
- vote now or lose a year until the next meeting, incur a new 3yr eV tax period
- recognize Sean and and Janine for the work
Proposal for consideration:
- new corporation in Texas, not a nonprofit, using the draft document posted in July
- continue using SPI for financials, transfer money & IP (logo) as soon as practical
- mandate to the board to dissolve eV as soon as new structure in place, handle any tax burden
Vote: no objections, passed unanimously
Roles
- KK: should administrative roles be required to be members?
- policy for contrib branches very relaxed, so lots of people have access but not many have core access
- 8 people have non-contrib access, 141 contrib
- KK: code of conduct?
- yocto project has one
- general requirement for non-members
Request to the board:
- require board to make a list of assets, who has access to them, propose we make them members
- investigate & create a code of conduct, establish roles & responsibilities at various levels
Establish relationship between Yocto Project and OpenEmbedded, rep. to YP AB
- chain of accountability & transparency
- RP: choose representative, currently PB
Meeting Closed at 11:00
