Dublin, 2015

Location

Gibson Hotel, Dublin, Ireland

October 9, 2015 at 0900 - 1700 in the Cordoba room

Agenda

• Treasurer report
• Election of new members
• Replace Leon on board
• PROPOSAL: new structure

Forms

• Proxy form File:Proxy instructions-oe.pdf

Attendance

Members

• Denys 'denix' Dmytriyenko
• Sean 'darknighte' Hudson
• Philip 'Crofton' Ballister
• Richard Purdie (proxy for Paul Eggleton + David Stewart)
• Saul Wold
• Anders Darander
• Alexandre Belloni
• Trevor Woerner
• Marco Cavallini
• Andrei Gherzan
• Nicolas Deschesne
• Natan Rossi
• Koen Kooi
• Paul Eggleton
• Mark Hatle

Non members present and elected to become members

• Armin Kuster
• Changhyeok Bae
• Beth Flanagan
• Michael Halstead
• Peter Kjellerstedt

Non members present but have not elected to become members

• Belen Barros Pena
• Ashish Shirastava

Meeting notes

Meeting opened 09:30

• Attendees Documented

Financial Summary Presented

• no financial events in 2015 to date
• current bank account in Germany, E 1731, unchanged from last year
• small donation to prove out SPI path in US, $ 181
• taxes: exempt 2010-2012 (3 yr cycle) confirmed by DE tax dept, 2013-2015 cycle still in progress
• $ 50 US on hosting/dns undeclared, no other expenses expected
• SPI is a 501c3 nonprofit in the US, provides services to nonprofits including OE
• don't want to do our own 501c3 due to paperwork
• proposed plan to move funds, but no one has access to account
• Yocto Project provided room, Philip provided stickers
• Treasurer report approved

New member vote

• 5 new members introduced and voted in, no objections

Member expiration

• Member expiration needs to be handled handled by the board
• Old members not stricken from roster, just made inactive
• Had 41 active members, 23 present

Replace Leon on Board

• not enough time to participate
• willing to continue to handle tax issues
• formal recognition for excellent job as treasurer
• willing to handle until a replacement chosen
• request for volunteers
• Armin volunteers, voted in with no objections

Proposed Structure Change [Sean]

• Proposal to change/establish new bylaws, dissolve eV, depend on SPI for 501c3 status & Texas corp for legal entity
• Sean's wife donating time & effort for legal documentation
• eV binds our hands administratively re physical meetings, representation, voting

__last year__

• Discussion about e.V. structure and whether it still works for the project
• Board recommends replacing the e.V. with something else, exact proposal to be determined in 18 months
• Historically, three things were and are needed for the project. These resulted in the formation of the e.V.

• • Financial
  • Ownership (e.g. domain names)
  • Decision making ability (which implies membership list)

• Currently, the financial issues are covered by SPI, others open question
• Goal is to get the OE membership more involved by reducing the overhead involved with the e.V.
• Members present had no objections for board looking into this
• By the next GA, the board plans to have a proposal to vote on
  • Must be well in advance for proxy instructions

TSC

Meeting Closed at xx:xx