Dublin, 2015

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Gibson Hotel, Dublin, Ireland

October 9, 2015 at 0900 - 1700 in the Cordoba room


  • Treasurer report
  • Election of new members
  • Replace Leon on board
  • PROPOSAL: new structure




  • Denys 'denix' Dmytriyenko
  • Sean 'darknighte' Hudson
  • Philip 'Crofton' Ballister
  • Richard Purdie (proxy for Paul Eggleton + David Stewart)
  • Saul Wold
  • Anders Darander
  • Alexandre Belloni
  • Trevor Woerner
  • Marco Cavallini
  • Andrei Gherzan
  • Nicolas Deschesne
  • Natan Rossi
  • Koen Kooi
  • Paul Eggleton
  • Mark Hatle

Non members present and elected to become members

  • Armin Kuster
  • Changhyeok Bae
  • Beth Flanagan
  • Michael Halstead
  • Peter Kjellerstedt

Non members present but have not elected to become members

  • Belen Barros Pena
  • Ashish Shirastava

Meeting notes

Meeting opened 09:30

  • Attendees Documented

Financial Summary Presented

  • no financial events in 2015 to date
  • current bank account in Germany, E 1731, unchanged from last year
  • small donation to prove out SPI path in US, $ 181
  • taxes: exempt 2010-2012 (3 yr cycle) confirmed by DE tax dept, 2013-2015 cycle still in progress
  • $ 50 US on hosting/dns undeclared, no other expenses expected
  • SPI is a 501c3 nonprofit in the US, provides services to nonprofits including OE
  • don't want to do our own 501c3 due to paperwork
  • proposed plan to move funds, but no one has access to account
  • Yocto Project provided room, Philip provided stickers
  • Treasurer report approved

New member vote

  • 5 new members introduced and voted in, no objections

Member expiration

  • Member expiration needs to be handled handled by the board
  • Old members not stricken from roster, just made inactive
  • Had 41 active members, 23 present

Replace Leon on Board

  • not enough time to participate
  • willing to continue to handle tax issues
  • formal recognition for excellent job as treasurer
  • willing to handle until a replacement chosen
  • request for volunteers
  • Armin volunteers, voted in with no objections

Proposed Structure Change [Sean]

  • Proposal to change/establish new bylaws, dissolve eV, depend on SPI for 501c3 status & Texas corp for legal entity
  • Sean's wife donating time & effort for legal documentation
  • eV binds our hands administratively re physical meetings, representation, voting

__last year__

  • Discussion about e.V. structure and whether it still works for the project
  • Board recommends replacing the e.V. with something else, exact proposal to be determined in 18 months
  • Historically, three things were and are needed for the project. These resulted in the formation of the e.V.
    • Financial
    • Ownership (e.g. domain names)
    • Decision making ability (which implies membership list)
  • Currently, the financial issues are covered by SPI, others open question
  • Goal is to get the OE membership more involved by reducing the overhead involved with the e.V.
  • Members present had no objections for board looking into this
  • By the next GA, the board plans to have a proposal to vote on
    • Must be well in advance for proxy instructions


Meeting Closed at xx:xx

Action Items