OpenEmbedded needs to be present with a booth at conferences etc. For this the OEEV is planning to reimburse volunteers. This page is about collecting the information about travel costs and come to a conclusion of how much each helper is reimbursed and what the details for reimbursement are.
There should be at least 2 people per day at the OpenEmbedded booth. If the event is a short one like FOSDEM (2 days) it is fine if the same two people are there during the whole conference.
CeBIT lasts usually from Tuesday to Saturday and is a very busy event. Supporters should be changed every few days so that not one person mans the booth everyday.
Costs are estimated from US GSA per-diem rates. These are likely high, but should be well understood by corporate accountants.
Costs for travel (in Europe)
Varies from 20€ (public transport) to 2000€ (late-booked flight ticket). We should pay up to 300€ for this.
Companies usually pay 24€ per day.
Hotels costs are in the range of 80 to 100€ per night.