<div>OpenEmbedded General Assembly, 28 November 2011, 6pm-9pm CET</div><div>Clarion Congress Hotel, Prague, CZ</div><div><br></div><div>Proceedings taken by Jeff Osier-Mixon, apologies for any misspellings</div><div>_____________________________________________________________________</div>
<div>Members present:</div><div>Board: </div><div> Philip Balister</div><div> Florian Boer</div><div>Membership: </div><div> Robert Schuster</div><div> Richard Purdie</div><div> Paul Eggleton</div><div> Marcin Juszkiewicz</div>
<div> Martin Jansa</div><div> Dirk Hohndel</div><div> Anden Darrander</div><div> David Stewart</div><div> Saul Wold</div><div> Frans Meulenbroeks</div><div> Esben Haabendal</div><div> Sean Hudson</div><div> Koen Kooi</div>
<div> Jeff Osier-Mixon</div><div><br></div><div>Total membership is 54, of which 32 were represented, including proxies</div><div><br></div><div>Proxy representation:</div><div> in person<span class="Apple-tab-span" style="white-space:pre"> </span> proxy 1<span class="Apple-tab-span" style="white-space:pre"> </span> proxy 2</div>
<div>Phlip Balister<span class="Apple-tab-span" style="white-space:pre"> </span>Steve Sakoman<span class="Apple-tab-span" style="white-space:pre"> </span>Denys Dmytriyenko</div><div>Florian Boer</div><div>Robert Schuster</div>
<div>Richard Purdie<span class="Apple-tab-span" style="white-space:pre"> </span>Phil Blundell<span class="Apple-tab-span" style="white-space:pre"> </span>Joshua Lock</div><div>Paul Eggleton<span class="Apple-tab-span" style="white-space:pre"> </span>Andrea Adami<span class="Apple-tab-span" style="white-space:pre"> </span>Dmitry Eremin-Solenikov</div>
<div>Marcin Juszkiewicz</div><div>Martin Jansa<span class="Apple-tab-span" style="white-space:pre"> </span>Tom King<span class="Apple-tab-span" style="white-space:pre"> </span>Simon Busch</div><div>Dirk Hohndel</div><div>
Anden Darrander</div><div>David Stewart<span class="Apple-tab-span" style="white-space:pre"> </span>Scott Garman<span class="Apple-tab-span" style="white-space:pre"> </span>Marco Cavallino</div><div>Saul Wold<span class="Apple-tab-span" style="white-space:pre"> </span>Yu Ke<span class="Apple-tab-span" style="white-space:pre"> </span>Mark Hatle</div>
<div>Frans Meulenbroeks<span class="Apple-tab-span" style="white-space:pre"> </span>Andreas Oberitter<span class="Apple-tab-span" style="white-space:pre"> </span>Michael Lauer</div><div>Esben Haabendal</div><div>Sean Hudson</div>
<div>Koen Kooi<span class="Apple-tab-span" style="white-space:pre"> </span>Khem Raj<span class="Apple-tab-span" style="white-space:pre"> </span>Graeme Gregory</div><div>Jeff Osier-Mixon</div><div><br></div><div>Meeting chair: Philip Balister</div>
<div>_____________________________________________________________________</div><div>Agenda</div><div><br></div><div>- Financial status (Florian)</div><div>- Budget plan (Philip)</div><div> also discuss conferences</div>
<div>- Discussion on Phil Blundell's proposed voting procedure changes</div><div> if on members list, look over voting changes</div><div>- Discussion of relaxing 2-proxy rule</div><div> Richard: 2 to 4, proxy easy to change</div>
<div> superseded by Phil's proposal</div><div> on wiki under Organization</div><div>- Secretary</div><div>- Discuss future GA in the US</div><div><br></div><div>_____________________________________________________________________</div>
<div>Proceedings</div><div><br></div><div>Note: initials are used to indicate speakers</div><div><br></div><div>FB: financial status</div><div><br></div><div>not too bad</div><div>currently have 2000 euros left, mostly from a few donations from TI </div>
<div>& 2 other people to paypal acct</div><div> at least 1 requested anonymity</div><div>bank account: €2098.84 (local acct sprachasz ziegen), paypal: €141.28 (2 donations of €100 minus fees)</div><div>request 2 members present take look at written summaries</div>
<div> volunteers to check that paperwork is correct - Dirk & Sean</div><div> SH: dont see ti donation</div><div> FB: took a year to find out what forms to sign</div><div> DH: balance of paypal missing, otherwise books ok - SH concurs</div>
<div><br></div><div>expenses:</div><div> travel reimbursement 2010 for oedem in 2009 €200</div><div> €1086.33 = US$1500 plus €50 fees for hosting to OSUOSL</div><div> written donation receipt not exact amount due to entropy</div>
<div> bank in Germany takes some fees, US bank takes some fees</div><div> wire transfer, shared cost</div><div> not enough time to hunt down best way of tranferring mone</div><div> paypal is relatively expensive</div>
<div> donation of US$100, fees of 4.20%</div><div> to do: take whole amount of paypal & transfer to bank acct, stories of frozen paypal accounts</div><div> bank acct already tied to paypal acct</div><div> </div><div>
question: need to spend money donated in 1/2 year? </div><div> FB: no, supposed to spend money we have at the time</div><div> can think about useful things to spend it on</div><div> PB: need to carry some money in case of emergency</div>
<div> DH: can not use eV to park money, e.g. if had 180k and would make money on interest</div><div> for a group with 50 members, €2000 is reasonable & not a problem</div><div> FB: will solve that problem when we hit it</div>
<div> </div><div> PB: no one inside TI noticed, accounting bouncing, took a long time to figure out</div><div> now have correct form</div><div> KK: if in EU, read website of banking on how to transfer between EU countries</div>
<div> PB: EU to US$ is a pain (EU countries specifically, not Europe in general)</div><div> </div><div>PB: Budget plan</div><div><br></div><div> coming expenses:</div><div> €500 for an event box, can put together before FOSDEM (4-5 February, Brussels)</div>
<div> cannot ship to FOSDEM, someone needs to take - collect dev boards, cables, etc</div><div> not planning to ship video wall - only something a human can carry</div><div> plan is for human portable and not 9 monitors, not talking about Koen's wall</div>
<div> </div><div> PB: problem with budget planning is no steady income</div><div> DH: talk about reimburse travel for events, e.g. Florian made special trip to come here</div><div> some go to FOSDEM</div><div> PB: people make trips to events to present OE stuff</div>
<div> KK: written down conditions to reimburse? no, basically using for emergency or case by case</div><div> PB: not spinning enough cash to sponsor for travel</div><div> </div><div> PB: </div><div> need to provide financial support to OSUOSL</div>
<div> our machines live in rack run by NAS admin, predate a lot of OSU people there now</div><div> attended talk at LinuxCon Vancouver about history of OSUOSL</div><div> Leslie Hawthorn now working there</div><div> they are hiring sysadmins</div>
<div> spending money, project brings prestige to WORST university</div><div> (university used to be Western ORegon STate == WORST)</div><div> not a fly-by-night university operation</div><div> any help we can get for admin team would be helpful</div>
<div> right now admins are volunteers with day jobs</div><div> Tom King logs in from mountaintops</div><div> part of budget planning, basically incur costs from OSU for bandwidth & occasional kick machine</div><div>
KK: hardware from LF, yocto, ? if company donates large sum to yocto, do we see anything coming out?</div><div> PB: </div><div> donation receipt for 1 machine - donations to yocto internal to yocto, encourage donations to OSUOSL instead of yocto</div>
<div> if feeling generous and dont want to donate to ev, osu has web form</div><div> put down "for OE" on donation form</div><div> want OE to remain as a sponsor for the lab</div><div> significant costs to move money around, so donate to OSU and put on form "for OE"</div>
<div> they can aggregate contribs as OE, sponsor levels - over US$2000 is bronze sponsor</div><div> need to encourage people to support OSU</div><div> let us know if donate</div><div> we have paypal which is not great but better than not having money</div>
<div> given no stable income, welcome comments on generating stable income, if so what should we do with it?</div><div> </div><div> KK: list of companies using OE? with contacts?</div><div> PB: could do that, but without spending plan hard to ask for money</div>
<div> DH: would membership think a funded travel fund important? </div><div> solicit money, finding in relatively small quantities not that hard</div><div> has to be a plan what to do with it, needs to make sense to membership</div>
<div><span class="Apple-tab-span" style="white-space:pre"> </span> within ethical boundaries of what companies find acceptable</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> giving presentations at events, infrastructure</div>
<div> FB: mostly a communication problem</div><div> 1 - need better communcation, website, what spending money on</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> going forward, what to spend</div>
<div><span class="Apple-tab-span" style="white-space:pre"> </span> 2 - need to define target, say 5000 10000 etc. to spend on this, that, or some other thing</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> makes communication with ev much easier for companies donating money</div>
<div> KK: legally have to say what money is spent on </div><div> DH: can specify donation for travel fund e.g.</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> legal consequences for not following guidance</div>
<div><span class="Apple-tab-span" style="white-space:pre"> </span> can't say "travel fund only for TI employees", e.g., but can say this is for travel fund</div><div> PB: safest is unrestricted gifts</div>
<div><span class="Apple-tab-span" style="white-space:pre"> </span> what about PR material, banners, etc</div><div> FB: mostly for tables e.g. FOSDEM, don't look good</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> why donate travel money if people coming [sponsored by companies] anyway</div>
<div> SH: need to clarify</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> perhaps offer training? lots of smart people on IRC willing to help people out for free</div><div> but might be opportunity to set up training for companies, private individuals</div>
<div> DH: dangerous, risking status as eV - can't provide services for a fee</div><div> PB: if came up, encourage individuals to do it on their own and remember us fondly</div><div> KK: used to refer to third parties on wiki</div>
<div> PB: don't want to be service provider or compete with OE users</div><div> KK: do we have a list of companies using OE?</div><div> PB: not really, but you are close to being volunteered to create one</div><div>
RP: such a list would be very useful</div><div> PB: to all, please talk with KK to develop such a list</div><div> conflict because KK works for TI?</div><div>>> take action item offline - some companies may not want to be listed</div>
<div> PB: can send to list, ask people to self-report on wiki</div><div> can send info to PB if want to be privately listed</div><div> eg Eric Bernard would love to put Eutria on the list</div><div> perhaps someone like x company may not want to be on website</div>
<div> </div><div> SH: no problem helping to sponsor travel</div><div> KK: LF said they can help out too</div><div> DH: ...but only to lf events</div><div> what would membership like? is interest in membership in specific sponsorships?</div>
<div><span class="Apple-tab-span" style="white-space:pre"> </span> then board needs to put draconian caps & rules, travel is expensive</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> for those of us working for big companies, sponsorship should not apply</div>
<div><span class="Apple-tab-span" style="white-space:pre"> </span> if need, how much money needed? then start fundraising</div><div> PB: for one OEDEM a company gave some money to spend, we said anyone who wanted </div>
<div> could ask for fixed amount to help reduce pain, which works</div><div> prevents hostel guys from staying in hilton, or Holder's place</div><div> FB: set up basic rules</div><div> DH: rules define travel on OE business</div>
<div> PB: good presentation at FOSDEM & LinuxTag</div><div> FB: dont have to pay for it, stands/tables at conferences quite expensive</div><div> certain amount of stands for projects, register & submit info</div>
<div> DH: LinuxTag is EU's largest free software conference, 14 yrs</div><div> now permanently in Berlin, part sponsored by German govt, part German part English</div><div> very German centric, density of English speaking instuctors very frustrating</div>
<div> 15000 people attend</div><div> mostly community people attending</div><div> PB: good exposure</div><div> FB: useful to have some German speaking people attend, some English is still ok</div><div> good thing in Berlin, easy to go there</div>
<div> MJ: had 3 German OE people at LinuxTag last year</div><div> FB: this year better</div><div> KK: plan to join embedded projects in a corner, join booths so larger space (FB's idea)</div><div> requires coordination with other embedded projects</div>
<div> can't pay for larger booth, overly expensive</div><div> PB: LinuxTag worthwhile event, trouble getting people to go without travel grants? </div><div> make sense to sponsor?</div><div> FB: last year very few people, mostly only one, this year better</div>
<div> DH: other projects at LinuxTag provide travel sponsorship in return for spending 50% of time in booth</div><div> in booth for 4 hrs/day, pay part of travel</div><div> I went to OE booth and found no one, possibly coincidence? having people in booth very important</div>
<div> FB: half organized by LinuxTag ev, half by Berlin gov, sometimes complicated</div><div> they realize "embedded" is interesting catchword</div><div> idea of having larger embedded area will go through</div>
<div> KK: video people already share an area</div><div> PB: worthwhile sponsoring, try to arrange reimbursements for LinuxTag, high impact</div><div> DS: value in having joint booth with yocto project</div><div> PB: always open to more sponsorship</div>
<div> DH: LinuxTag giving me hard sell on sponsoring - using Intel booth as joint OE/yocto could be a lot of fun</div><div> maybe bribe Niels into putting OE community both adjacent</div><div> KK: video wall comes with me in the box</div>
<div> DH: if OE willing to make sure people there to answer questions, </div><div> we can figure financial part of getting a nice space, all show more presence</div><div> PB: other embedded projects in corner? </div>
<div> KK: free booths small, video wall big</div><div> Niels' idea</div><div> DH: competing projects next to each other?</div><div> FB: T2 directly competing with OE, several embedded projects</div><div> one doing open hardware bicycle computing</div>
<div> some from embedded area in the past</div><div> was quite interesting, not only ones with big collection of funky hardware</div><div> MJ: someone had wall of suported mainboards</div><div> DH: will ask Niels if we can do adjacent booth & share space</div>
<div> PB: can show up with claptrap?</div><div> DH: yocto booth, can show anything</div><div> PB: no objections noted</div><div> EH: if TI allow to show video wall, problems if OE allows sponsorship for demo OE supported boards on stand</div>
<div> could look like paying for product to be there</div><div> FB: smells fishy</div><div> EH: eaiser waty to get fundint</div><div> PB: if want to give money stand in booth great, only requirement is that </div>
<div> something looks cool & personally stand around to show poeple</div><div> EH: more selling hardware than OE</div><div> opportunity, gives value to those wanting to sell boards</div><div> DH: careful from media perspective, can't "sell" but tell people donations welcome</div>
<div> invite people present with hardware & talk about it</div><div> EH: also have hardware not paid</div><div> DH & PB: all toys welcome</div><div> PB: we're here to talk about toys</div><div> EH: just not a cheap way to showcase hardwaere</div>
<div> PB: spend some money to have community people there, meets goals of ev</div><div> problem is not too little hardware, too much</div><div> EH: have not had too much money - ask for donations from showcased boards</div>
<div> DH: sales job, should not be doing</div><div> KK: donate money want marketing materials there</div><div> DH: need someone on OE side - yocto booth will have intel swag</div><div> keep tasteful & low key</div>
<div> KK: don't expect problem, but don't always know expectations</div><div> PB: if have to pay price to go, don't be annyoing</div><div> SH: ratify to go ahead & sponsor? </div><div> DH & PB: board decision, though no one objects</div>
<div> PB: think about other events</div><div> RS: .. CEBIT?</div><div> RP: problem FOSDEM? not many people there</div><div> trying to see if have plan to do things, then money - extra money spend on FOSDEM</div><div>
<span class="Apple-tab-span" style="white-space:pre"> </span> look for alternate events, arrange people to present</div><div> MJ: easier to find for linuxtag</div><div> need to clone myself into 10 copies, meet 500 people/hr</div>
<div> </div><div>[7:30 - break]</div><div> </div><div> (continued: other events)</div><div> PB: other European events, how about Tdose? KK can report back</div><div> ELCE? no community stand - looking for shows where we can get in for nothing</div>
<div> possibly partner with other group like yocto</div><div> KK: for LF event, yocto better as LF project</div><div> MJ: session by toolchain group at Linaro Connect, dont know what about, possibly using yocto as daily builds?</div>
<div> will report back, minutes will be available</div><div> PB: under travel - ask OE person to go to Linaro Connect? havent had much followup due to sched conflicts, etc</div><div> MJ: next Linaro Connect is the week before ELC, right after FOSDEM</div>
<div> PB: good thing to have an OE person not related to Linaro there</div><div> MJ: each time decision made to represent, irc channel, audio feed - can listen & ask questions on irc</div><div> will report on how</div>
<div><span class="Apple-tab-span" style="white-space:pre"> </span> may be possible to move to more EU friendly time</div><div> FB: Embedded World</div><div> no deal yet, more or less perfect enviroment for us, commercial fair, fairly big</div>
<div><span class="Apple-tab-span" style="white-space:pre"> </span> surrounded by potential users, customers, etc</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> lots of companies using OE there</div>
<div> DH: events frustrating as open source person</div><div> value opinion surrounded by potential customers, pain involved in being there</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> complete lack of understanding of 90%</div>
<div> PB: some us small guys have to deal with that environment</div><div> work out if we can expand our reach</div><div> FB: EW usually in march near CEBIT</div><div> RS: CEBIT, consumer electronics show, in Hanover, famous, international</div>
<div> DH: largest show in world</div><div> RS: no focus on open source software, this year & few years ago have open source corner</div><div> free stands to community projects</div><div> had an OE stand, tv & show devices</div>
<div> nice way to display oe</div><div> lots of traffic, asked about Embedded World a week before, lots of people say using OE</div><div> PB: real staffing problem, RS only, 7 day event</div><div> FB: used to be 8, several people died (laughter)</div>
<div> DH: actually only 5 days now, 800k true unique visitors</div><div> 22 large fair halls, multiple stories</div><div> takes a week to see everything</div><div> keep stopping & starting open source booths</div>
<div> need to solve staffing</div><div> FB: useful even to sponsor people</div><div> staying in Hanover very expensive or involves driving </div><div> DH: cheaper to stay in berlin</div><div> will not find another event with 1/10 of people, free booth there extremely useful</div>
<div> disagree that Embedded World is more useful</div><div> lot of biz people go there to figure out next thing</div><div> FB: most important thing, mechanism for projects to get in, EW doesn't have</div><div>
PB: one thing is to look at minutes [for GA], come up wtih proposed travel budget for next year</div><div> take to potential sponsors</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> RS doing advocacy stuff, show stuff, continue? if get money to sponsor people?</div>
<div> RS: have day job too</div><div>>>PB: look at minutes, propose travel budget: PB, RS - use GSA per diem schedules</div><div>>>DH: note that normal travel budget does ont apploy to CEBIT/Hanover, will help with this specific issue</div>
<div> </div><div>US events: </div><div> PB: SCaLE (Tom & Khem went last year)</div><div> also big shows, not os friendly</div><div> DH: Open Bridge in Portland, very open-source friendly</div><div> PB: low OE density in US</div>
<div> KK: if show & present at a conference, sometimes petition for travel, possibly ELC?</div><div> DH: for us, no value in commercial events, not visible & not right people</div><div> RP: better to start talking now, need multiple people</div>
<div> lots of regionals</div><div> DH: OSCON waste of time for embedded, audience 80% web devs</div><div> PB: in US, there is SCaLE (should help with money), open bridge, regionals </div><div> on mailing list, say lots of events to have OE booths to see if worthwhile, </div>
<div> dont want to put lots of money in without good plan</div><div> do events where we cant staff a booth? </div><div> DH: only sign up for booth if know have staff to cover, otherwise looks like dead project</div>
<div><br></div><div> PB: conclusion, need large travel budget, come up wth estimated needs</div><div> if get funding then do, if not then only do free stuff</div><div> reasonably good chance to improve LinuxTag & do CEBIT</div>
<div> LinuxTag 23-26 May, CEBIT 6-10 March</div><div> </div><div>[8:00]</div><div> </div><div> proxy rule</div><div> PB:</div><div> problem is that to stay active in eV, need to attend GA in person or submit proxy</div>
<div> proposal to raise proxy from 2 to 3, could be worthwhile - very full up with current rule</div><div> Phil Blundell has made proposals for voting procedure like voting for 1 candidate</div><div> anyone had chance to review elec voting proc?</div>
<div> RP: did read, radical changes</div><div> currently all votes anonymous from vote manager, just decision back</div><div> if internet voting, need list of people covering who voted</div><div> other complaint never get feedback on percentage voting - was it close? </div>
<div> or even how many people voted</div><div> Phil's proposals open up voting radically, results have list of voters, </div><div><span class="Apple-tab-span" style="white-space:pre"> </span> summary of stats, how many people voted yes or abstained</div>
<div> actual vote still confidential</div><div> FM: one concern - list of members who partcipate</div><div> personally prefer that if the vote is about things ok to disclose, if people then not</div><div> don't want to give people a bad feeling if they just won with small margin </div>
<div><span class="Apple-tab-span" style="white-space:pre"> </span> then their contribution not appreciated</div><div> been in other groups with rule like this</div><div> anon in terms of metrics</div><div> RP: in voting instructions, lots of classifications listed </div>
<div> new members, groups of people, generic decision making process</div><div> FM: not only new members, but also TSC, board - personal feeling</div><div> RP: just stating what proposals represents</div><div> could take both ways</div>
<div> one tech question - if we change internet voting procedure, can we</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> hold an internet vote on changing procedure or must decide at GA?</div>
<div> Phil's proposal late in cycle</div><div> question to all: read out proposal?</div><div> EH: also proxies, no one with proxies </div><div> RP: ok to change procedure because it is not part of statutes</div>
<div> can now agree to hold the vote on that using internet system</div><div> PB: Phil wrote it up late & people need to read it, use existing internet voting procedure</div><div> agree ok under statues</div>
<div> collected proxy representation from 30 of 50 people who may want to put end to this</div><div> can read carefully, anyone vote on tonight?</div><div> SW: need amendment</div><div> PB: need to know & not to spend 30 minutes agreeing with each other</div>
<div> FB: continue process</div><div> PB: do internet vote now, anything else?</div><div> RP: this about internet voting procedure can change</div><div> only other question is on proxy. 16 people here, 16 proxies</div>
<div> concern is that org needs to adapt; lots of bureaucratic steps </div><div><span class="Apple-tab-span" style="white-space:pre"> </span> espescially when issue concerns statutes</div><div> need 3/4 vote, hard to get </div>
<div> EH: could get more people to hand in proxy</div><div> KK: if extend to 3 or 4 proxies per attendee, can hold GAs with 25 or 20% of complete </div><div> membership & make majority decision? that's icky</div>
<div> SW: were there still people looking for proxies? </div><div> all: yes</div><div> KK: question of trust - many members don't know each other</div><div> EH: do proposals have to be available in advance? proxy can instruct on specific votes</div>
<div> DH: have to be specific based on German laws</div><div> RP: given instructions on specific instructions e.g. phil's proposal</div><div> KK: met in person, discussed things on agenda, so knew what thinking</div>
<div> RP: do worry about currenty proxy levels tying up organization</div><div> EH: law states that a proxy is not general proxy; less problem with specific proxies</div><div> FB: exactly specified degree of function of proxy in German law</div>
<div> if specified somehow, rules on how to do it</div><div> person proxying says vote x on y, but there is no secure way to check whether they voted that way</div><div> PB: had discussing on mailing list, but people wont fill out agenda</div>
<div> got a concrete voting proposal 1 hr before voting starts</div><div> frustration</div><div> RP: is proposal on changing statute about # proxies</div><div> KK: proposal to change or change to specified number?</div>
<div> RP: to change to 3 or 4</div><div> FB: suggest reducing pressure behind needing to have proxies, see how to attend remotely</div><div> so people not attending could vote</div><div> RP: what are rules, do we have to hold a physical GA?</div>
<div> FB: law doesnt know about anything not physical</div><div> have to announce location & time</div><div> EH: similar in denmark</div><div> can have all virtual</div><div> RP: much fairer way to get the organization together</div>
<div> KK: only need 12 people to get 2/3 currently</div><div> PB: 2/3 only for changing statutes</div><div> KK: for those who don't exercise vote, they are demoted?</div><div> RP: memership classes need to reflect the fact that it is a virtual organization effectively</div>
<div> PB: one thing that requires 3/4 is to disband org</div><div> SH: there are 16 people here, 33 represented with proxies</div><div> all rest are potentially going to next level of membership?</div><div> RP: only if they miss two GAs</div>
<div> PB: they automatically go into extraordinary membership, but can petition board to be put back</div><div>>> I will examine attendances to see who needs to change status</div><div> SH: concerned about effectiveness at having people show up & vote </div>
<div> RP: if changes required, today is a moot point to try to change statutes, not enough voters</div><div> SH: reasonable approach to try to have people attend remotely</div><div> RP: propose to board that needs investigation, English translation is unclear</div>
<div> PB: our statutes very similar to KDE ones</div><div> SH: adding ways for people to attend is extremely valuable</div><div> if can do that then [Mentor Graphics] could help with logistics </div><div> PB: can't change proxies if not enough people (and no proposal)</div>
<div> other one didn't come in soon enough but can change with internet vote</div><div> FB: changing statutes requires 3/4 majority of complete membership? </div><div> or of votes in meeting? but at least half of active members</div>
<div> EH: if we have remote attendance, obviates issue</div><div> RP: need German speakers to decipher rules</div><div> FB: if fine with german law then ok</div><div> SH: consult german attorney?</div><div> JO: possibly FSFE legal help?</div>
<div>>>PB: hold internet vote, discussion on list to make sure everyone is happy with Phil's proposal, </div><div> can proceed with existing procedure</div><div> trying to solve problem of people downgrading to extraordinary</div>
<div> may be non-problem; reapplying costs nothing</div><div> PB: personal distaste for conference phone</div><div> RP: IRC meeting would be fairer</div><div> PB: still encourage people to physically attend</div><div>
KK: language in statutes for phoning? e.g. "show of hands"?</div><div> RP: secret ballot using cards</div><div> PB: who will take & run with? changing statutes potentially with proxies for timeout, changing internet voting procedure</div>
<div> hoping that Phil ok with turning into internet vote so people can read before voting</div><div> KK: avoid deadlock</div><div> PB: anyone going to run this through if Phil doesn't? </div><div> KK: then no one cares and dont need to do it</div>
<div> PB: agree in principle</div><div> will hope Phil finishes </div><div>>>RP: general consensues in room? yes. if phil doesn't, RP will bring it up.</div><div> KK: if possible to do remotely & we agree, then likely won't need to extend proxy rule</div>
<div> also need to find out about secret ballot & physical requirement</div><div> PE: proposal not to keep votes</div><div> KK: might need to verify to proxies</div><div> RP: people not willing to step forward to handle voting, need people to step up</div>
<div> PB: problem trying to solve is timing out & deadlock issues</div><div> statutes relatively sound now, only real concern is saturated for proxies</div><div> KK: or remote stuff works out [obviating need for proxies]</div>
<div> PB: up to members to develop current proposal, has to be voted at GA or extraordinary GA</div><div> KK: if proposal to address timeout issue, articulate better then get rid of one problem?</div><div> PB: reserve right for board to make decision</div>
<div> KK: non problem</div><div> PB: regarding the extraordinary list, if you are on this list and dont want to be there, contact board</div><div> EH: not deadlocked today anyway</div><div> PB: if group wants to make proposal - don't want to hear on and on with no reasonable proposals</div>
<div> PB: anyone want to change statutes today? no, move on</div><div><br></div><div>New Secretary</div><div><br></div><div> PB: Graeme resigned mid GA, had internet vote to elect, Denys voted to board</div><div> statutes state that has to be revoted</div>
<div> DS: nominates denys</div><div> Denys keeps minutes for board meetings, very important</div><div> PB: has been a huge help</div><div> all in favor for 3 year term</div><div> or step into remaining time?</div>
<div> PB: my interpretation, use internet vote to carry to GA, then vote to new term</div><div> next year and 1 yr from now, other board members terms expire, then 3 peoples terms stagger</div><div> natural process for letting it become staggered</div>
<div> normally these things are staggered from start, ours wasn't</div><div> PB: read statutes, 3 year term, then next year can replace him</div><div> all in favor of electing denys to 3 yrs term? [all hands]</div>
<div> DH: request for compliance with German law to ask if anyone voting for self or proxy against proposal</div><div> is anyone voting against proposal for self or proxy? no hands</div><div>RESULT: Denys elected</div>
<div> </div><div>GA in US</div><div> </div><div> PB: several people based in US asked to have a GA there because they heard about how fun they are</div><div> KK: what are the rules for timing of GA?</div><div> PB: required to have one per year, says nothing about having another one</div>
<div> KK: must be 6 weeks between? so there is a maximum per year</div><div> PB: is there anyone who doesn't think we can have 2 GA in a year? (none)</div><div> RP: first one is GA, next is extraordinary GA</div><div>
PB: partly helps (or RP says makes works) timing</div><div> EH: dumb idea, should have one, not two</div><div> PB: good to have a get together</div><div> SH: doesn't have to be a GA</div><div> MJ: how about a US OEDEM</div>
<div> PB: enough attendance to do a developers meeting?</div><div> KK: what was proposal put fwd?</div><div> RP: representatives from members who would like to be able to attend GA but not travel to EU</div><div> DS: perhaps this is wrong group to ask?</div>
<div> KK: one solution is 2012 GA can be held in US if go through <vote>? </div><div> then the next in europe? one way to address</div><div> keep with one GA per year & alternating so not two GA in same area twice</div>
<div> <span class="Apple-tab-span" style="white-space:pre"> </span> helps issue with people timing out & becoming extraordinary members</div><div> PB: would be convenent to have at ELC in Feb (San Francisco bay area)</div>
<div> board requires an announcement 6 weeks in advance</div><div> could hold one every 8 weeks?</div><div> EH: always have very specific time</div><div> FM: purpose is to get results on financials etc, member declare all well & board ok</div>
<div> FB: can have GA for any puprose if 20% membership ok</div><div> is that extraoridnary?</div><div> PB: helpful as board member</div><div> RP: helpful to have meeting, not necessarily a GA which is business</div>
<div> makes sense to condense business portion</div><div> move to discuss on mailing list, keep GA as a formality and do rest through online voting </div><div> fine next year to hold formality of GA in US rather than here</div>
<div> encourage more developer meetings</div><div> KK: takes away problem of interacting with proxies</div><div> PB: have heard people say they want more developer meetings</div><div> SH: admin overhead</div><div>
EH: need purpose for GA, no purpose is not a purpose</div><div> other issues dont even talk about</div><div> KK: could have at ELC</div><div> EH: not really that interested in discussing voting procedures</div><div>
<br></div><div>>>result:</div><div> hold virtually if can happen</div><div> keep as small as possible</div><div> face to face developer type meeting</div><div> GA short</div><div> discuss beforehand, make GA a formality</div>
<div> make concrete proposals on list well in advance</div><div><br></div><div>Conclusion</div><div><br></div><div> PB: anything else? </div><div> RS: next ga?</div><div> PB: board will announce 6 weeks in adavance, may discuss ELC on list</div>
<div> if good corporate sponsorship, have in good diving location</div><div><span class="Apple-tab-span" style="white-space:pre"> </span> </div><div>meeting adjourned 9:04</div><div><br></div><div><br></div>-- <br>Jeff Osier-Mixon <a href="http://jefro.net/blog" target="_blank">http://jefro.net/blog</a><div>
Yocto Project Community Manager @Intel <a href="http://yoctoproject.org" target="_blank">http://yoctoproject.org</a></div><br>