[oe] [OE e.V.]: Meeting minutes of the 2009 GA

[Michael 'Mickey' Lauer]

'''Minutes of the OE e.V. general assembly 2009'''

The meeting begins 10:30 on 7th of November in Cambridge, UK.

Present are the following people:

* Michael 'Mickey' Lauer
* Robert Schuster
* Philip Balister
* Marcin Juszkiewicz
* Florian Boor
* Richard Purdie
* Denys Dmytriyenko
* Henning Heinold
* Phil Blundell
* Marco Cavallini [elected during the GA]
* Esben Haabendal [elected during the GA]
* Ken Gilmer [elected during the GA]
* Jonathan Cameron (non-member, observing)

Represented by proxies:
* Koen Kooi
* Graeme Gregory
* Cliff Brake

Apologies:
* Liam
* Dirk
* Leon
* Allessandro

= 0. Procedural =

The general assembly has been properly announced and there are
enough people present to be able to make decisions.
All in favour to elect Mickey as chairman.
Phil volunteers to write the minutes.

Proxy forms:

Philip is acting as proxy for Koen & Graeme
Phil is acting as proxy for Cliff

The members agree to adjust the announced agenda as follows:

1. Enrolling new members
2. Membership Fees
3. Travel reimbursement policy
4. Financial status
5. Sponsors
6. Public Relations
7. Board Election
8. Misc

= 1. Enrolling new members =

Three nominations for new members:

* Marco Cavallini [elected during the GA]
* Esben Haabendal [elected during the GA]
* Ken Gilmer [elected during the GA]

Vote: 11 in favour, 0 opposed, motion carried.

Members duly enrolled

Chairman notes that membership is effective immediately.  Welcome to
those new members.

= 2. Membership fees =

Discussion how to encourage sponsors engaging in supporting OE e.V.
leads to the following proposal:

Basic corporate membership - free
Bronze sponsor - 500 EUR p.a.
Silver sponsor - 5000 EUR p.a.
Gold sponsor   - 25000 EUR p.a.

Vote: accepted on show of hands

Also note that companies should be encouraged to provide "sponsorship"
in the form of services, manpower, etc.

= 3. Travel reimbursement policy =

GA delegates to the board the authority to reimburse travel expenses.
Esben: principle of transparency important.

Vote: accepted on show of hands

Marco: are companies allowed to claim travel expenses?
Phil: Technically yes, but we don't expect them to do so in general.

= 4. Financial status =

Florian as the interrim treasurer reports EUR 1495.26 on hand.

Kind donation from Eric Bénard, Eukrea is gratefully acknowledged.

Accounts inspected by Esben, Henning.  All appears in order although
presentation leaves a bit to be desired.

Mickey: accounts will be better presented next year, this year is bad
because of interrim board roles.

Vote to accept Florian's report: 9 in favour, 0 opposed.  Duly accepted.

= 5. Sponsors =

Marco will find out if anybody in his company can work on the website.

Ken will put together an interim page on the wiki.

= 6. Public relations =

Robert volunteers to be the PR Dude.  Everyone, forward your PR stuff to
him.

Florian or Mickey will create a mailing list for PR issues.

All: Add your favourite machines to the wiki page
All: Fix broken links in wiki
All: Alert wikimasters if you need more privs

= 7. Board election =

GA thanks the outgoing board for their efforts.

Four vacancies on the board for 2010.

Nominations (after much discussion): Mickey, Florian, Philip, Graeme
Gregory (in absentia)

Vote: 9 in favour, 0 opposed.  Above four duly elected. Welcome to our
new board!

= 8. Misc =

Mickey to make enquiries of KDE e.V. regarding money from Trolltech and
try to get it re-donated to OE e.V.

Endorse the foundation of a TSC (Technical Steering Committee)
according to the job description on the website.
5 members are going to be elected by internet vote.  The board
directed to organise this vote at its earliest convenience.

Vote: approved on show of hands

The meeting closed at 12:56.