[oe] Fwd: [FOSDEM standholders] Practical information regarding FOSDEM stands

[Philip Balister]

Stop by and help man the stand!


-------- Forwarded Message --------
Subject: [FOSDEM standholders] Practical information regarding FOSDEM stands
Date: Thu, 2 Feb 2017 08:47:25 +0100
From: Johan van Selst <johans at stack.nl>
To: standholders at lists.fosdem.org

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Dear FOSDEM stand organisers,

This email contains a lot of practical information about your stands
during the FOSDEM conference. Please read it completely.


Location
--------
Stands will be located in three buildings on the ULB campus: AW, H
and K. You can find the location of your stand on the FOSDEM site:
https://fosdem.org/2017/stands/
Note that the numbers in this list do not correspond with the numbers
in the image that circulated earlier.

Timing
-------
Build-up starts from 9:00 on Saturday. Visitors will start arriving
around 10:00, and you can expect it to be properly busy by noon.
The Saturday program ends at 19:00; you're expected to be out of
the building at that time.

It is possible to start on your stand on Friday afternoon. However,
there is no exact time when the tables will be ready - so if you
arrive early, you will have be asked to help us set up those tables.

For the night between Saturday and Sunday, there are overnight storage
rooms in the H and K buildings. You can also leave stuff at your stand
overnight; the buildings will be closed overnight, but we cannot guard
the hallways on Sunday morning. We also cannot provide any insurance or
take responsibility in case of damage or theft. We do have security
staff on campus at all times.

Sunday starts around 9:00-10:00 and the teardown starts at 17:00. All
stand holders are expected to help clean up the area around their stand,
and the tables and table cloths should be returned to the collection
point by the stand holders. Your stand area should be cleared and
cleaned up and the tables returned to the collection point by 17:30.

Various
-------
The tables provided are 180x80cm wide. We also provide table cloths,
but you are more than welcome to provide any on your own, especially
if you have something like a banner for your project. There will be
two chairs provided per table. You may not tape posters to the walls
or windows near the stands.

We will provide you with a power socket. If you require more than
one, please bring extension cables. Note that Belgium uses type E
sockets: http://www.worldstandards.eu/electricity/plugs-and-sockets/
If you need any adapters, make sure to bring them along.

High-speed Internet uplink will be provided by means of WiFi everywhere.
If you have a device that requires a wired ethernet connection, bring a
bridge device with you.

Keep in mind that our Code of Conduct applies to stand organisers
as well. Read it at https://fosdem.org/2017/practical/conduct/


If you have any further questions, please contact us at
<stands at fosdem.org>. During the event, you can ask volunteers for
information or contact us at the infodesk in buildings H and K;
or via +32 2 788 74 74 in case of urgent issues.

Thank you for your participation and see you in Brussels soon!


Kind regards,
FOSDEM Stands Team

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