Dublin, 2015 - Revision history

Jefro at 11:27, 9 October 2015

2015-10-09T11:27:45Z

← Older revision		Revision as of 11:27, 9 October 2015
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	* Michael Halstead		* Michael Halstead
	* Peter Kjellerstedt		* Peter Kjellerstedt


	Non members present but have not elected to become members		Non members present but have not elected to become members
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	* Belen Barros Pena		* Belen Barros Pena
	* Ashish Shirastava		* Ashish Shirastava
			* Josef Holzmayer
			* Alejandro

	== Meeting notes ==		== Meeting notes ==

Denix: /* Attendance */

2015-10-09T10:13:29Z

Attendance

← Older revision		Revision as of 10:13, 9 October 2015
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	* Paul Eggleton (proxy for Andrea Adami)		* Paul Eggleton (proxy for Andrea Adami)
	* Mark Hatle (proxy for Tom Rini + Bruce Ahfield)		* Mark Hatle (proxy for Tom Rini + Bruce Ahfield)


	Non members present and elected to become members		Non members present and elected to become members
Line 43:		Line 44:
	* Michael Halstead		* Michael Halstead
	* Peter Kjellerstedt		* Peter Kjellerstedt


	Non members present but have not elected to become members		Non members present but have not elected to become members
Line 48:		Line 50:
	* Belen Barros Pena		* Belen Barros Pena
	* Ashish Shirastava		* Ashish Shirastava


	== Meeting notes ==		== Meeting notes ==

Denix at 10:12, 9 October 2015

2015-10-09T10:12:55Z

← Older revision		Revision as of 10:12, 9 October 2015
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	* Denys 'denix' Dmytriyenko		* Denys 'denix' Dmytriyenko
	* Sean 'darknighte' Hudson		* Sean 'darknighte' Hudson (proxy for Leon Woestenberg)
	* Philip 'Crofton' Ballister		* Philip 'Crofton' Ballister
	* Richard Purdie (proxy for ~~Paul Eggleton~~ + ~~David Stewart~~)		* Richard Purdie (proxy for Otavio Salvador + Ross Burton)
	* Saul Wold		* Saul Wold (proxy for David Stewart)
	* Anders Darander		* Anders Darander
	* Alexandre Belloni		* Alexandre Belloni
Line 32:		Line 32:
	* Nicolas Deschesne		* Nicolas Deschesne
	* Natan Rossi		* Natan Rossi
	* Koen Kooi		* Koen Kooi (proxy for Khem Raj)
	* Paul Eggleton		* Paul Eggleton (proxy for Andrea Adami)
	* Mark Hatle		* Mark Hatle (proxy for Tom Rini + Bruce Ahfield)

	Non members present and elected to become members		Non members present and elected to become members

	* Armin Kuster		* Armin Kuster
	* Changhyeok Bae		* Changhyeok Bae (proxy for Martin Jansa)
	* Beth Flanagan		* Beth Flanagan
	* Michael Halstead		* Michael Halstead
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	* Attendees Documented		* Attendees Documented
			* Congratulated newly elected TSC members

	=== Financial Summary Presented ===		=== Financial Summary Presented ===

Jefro at 09:56, 9 October 2015

2015-10-09T09:56:39Z

← Older revision		Revision as of 09:56, 9 October 2015
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	Vote: no objections, passed unanimously		Vote: no objections, passed unanimously

	=== ~~TSC~~ ===		=== Roles ===

	Meeting Closed at xx:xx		* KK: should administrative roles be required to be members?
			** policy for contrib branches very relaxed, so lots of people have access but not many have core access
			** 8 people have non-contrib access, 141 contrib
			* KK: code of conduct?
			** yocto project has one
			** general requirement for non-members

			Request to the board:
			* require board to make a list of assets, who has access to them, propose we make them members
			* investigate & create a code of conduct, establish roles & responsibilities at various levels

			Establish relationship between Yocto Project and OpenEmbedded, rep. to YP AB
			* chain of accountability & transparency
			* RP: choose representative, currently PB

			Meeting Closed at 11:00

	== Action Items ==		== Action Items ==

	[[Category:General_Assemblies]]		[[Category:General_Assemblies]]

Jefro at 09:34, 9 October 2015

2015-10-09T09:34:24Z

← Older revision		Revision as of 09:34, 9 October 2015
Line 106:		Line 106:
	** If evil or idle, board can get rid of board members; board is reelected		** If evil or idle, board can get rid of board members; board is reelected
	* some questions about roles (e.g. TSC)		* some questions about roles (e.g. TSC)
			* vote now or lose a year until the next meeting, incur a new 3yr eV tax period
			* recognize Sean and and Janine for the work

	Proposal for consideration:		Proposal for consideration:
	* new corporation in Texas, not a nonprofit, using the draft document posted in July		* new corporation in Texas, not a nonprofit, using the draft document posted in July
			* continue using SPI for financials, transfer money & IP (logo) as soon as practical
	* mandate to the board to dissolve eV as soon as new structure in place, handle any tax burden		* mandate to the board to dissolve eV as soon as new structure in place, handle any tax burden
	* continue using SPI for financials, transfer money as soon as practical		Vote: no objections, passed unanimously

	* Goal is to get the OE membership more involved by reducing the overhead involved with the e.V.
	* Members present had no objections ~~for board looking into this~~
	* By the next GA, ~~the board plans to have a proposal to vote on~~
	** Must be well in advance for proxy instructions

	=== TSC ===		=== TSC ===

Jefro at 09:23, 9 October 2015

2015-10-09T09:23:38Z

@@ Line 92: / Line 92: @@
 * Sean's wife donating time & effort for legal documentation
 * eV binds our hands administratively re physical meetings, representation, voting
 * Goal is to get the OE membership more involved by reducing the overhead involved with the e.V.
 * Members present had no objections for board looking into this

Jefro at 09:04, 9 October 2015

2015-10-09T09:04:35Z

← Older revision		Revision as of 09:04, 9 October 2015
Line 89:		Line 89:
	=== Proposed Structure Change [Sean] ===		=== Proposed Structure Change [Sean] ===

			* Proposal to change/establish new bylaws, dissolve eV, depend on SPI for 501c3 status & Texas corp for legal entity
			* Sean's wife donating time & effort for legal documentation
			* eV binds our hands administratively re physical meetings, representation, voting


			__last year__
	* Discussion about e.V. structure and whether it still works for the project		* Discussion about e.V. structure and whether it still works for the project
	* Board recommends replacing the e.V. with something else, exact proposal to be determined in 18 months		* Board recommends replacing the e.V. with something else, exact proposal to be determined in 18 months
	* Historically, three things were and are needed for the project. These resulted in the formation of the e.V.		* Historically, three things were and are needed for the project. These resulted in the formation of the e.V.

	** Financial		** Financial
	** Ownership (e.g. domain names)		** Ownership (e.g. domain names)
	** Decision making ability (which implies membership list)		** Decision making ability (which implies membership list)

	* Currently, the financial issues are covered by SPI, others open question		* Currently, the financial issues are covered by SPI, others open question
	* Goal is to get the OE membership more involved by reducing the overhead involved with the e.V.		* Goal is to get the OE membership more involved by reducing the overhead involved with the e.V.
Line 105:		Line 110:

	=== TSC ===		=== TSC ===
	* Koen formally resigned from TSC
	* Board needs to setup TSC elections
	* General discussion about the role of the TSC

	~~Meeting Closed at 14:05~~

	~~== Financial Summary ==~~		Meeting Closed at xx:xx
	* OpenEmbedded e.V. bank accounts hold EUR 1731. SPI account holds EUR 127.
	* Overhead due to lack of German address and language barriers, we now have a German volunteer that provides us with a German address for tax declarations etc. and proxies postal documents.
	* Exempt from taxes over 2010, 2011 and 2012.
	* Spending were USD 50 (Philip?) on hosting, not yet declared.
	* Received EUR 128 worth of donations via SPI http:~~//www.spi-inc.org/donations/~~
	* Treasures report approved

	== Action Items ==		== Action Items ==

	[[Category:General_Assemblies]]		[[Category:General_Assemblies]]

Jefro at 08:55, 9 October 2015

2015-10-09T08:55:12Z

@@ Line 53: / Line 53: @@
 Meeting opened 09:30
 * Attendees Documented
@@ Line 68: / Line 69: @@
 === New member vote ===
 * Discussion about e.V. structure and whether it still works for the project
 * Board recommends replacing the e.V. with something else, exact proposal to be determined in 18 months

Jefro at 08:45, 9 October 2015

2015-10-09T08:45:17Z

← Older revision		Revision as of 08:45, 9 October 2015
Line 10:		Line 10:
	* Election of new members		* Election of new members
	* Replace Leon on board		* Replace Leon on board
	* PROPOSAL:		* PROPOSAL: new structure

	== Forms ==		== Forms ==
Line 17:		Line 17:

	== Attendance ==		== Attendance ==

			Members

	* Denys 'denix' Dmytriyenko		* Denys 'denix' Dmytriyenko
	* Sean 'darknighte' Hudson		* Sean 'darknighte' Hudson
Line 23:		Line 26:
	* Saul Wold		* Saul Wold
	* Anders Darander		* Anders Darander
	*		* Alexandre Belloni
	* Changhyeok Bae
	* Trevor Woerner		* Trevor Woerner
	* Marco Cavallini		* Marco Cavallini
	* ~~Beth Flanagan~~		* Andrei Gherzan
	* Belen Barros Pena		* Nicolas Deschesne
	*		* Natan Rossi
	*
	*
	*
	* Koen Kooi		* Koen Kooi
	* Paul Eggleton		* Paul Eggleton
	* Ashish S
	* Michael Halstead
	* Mark Hatle		* Mark Hatle
	* Armin Kuster

			Non members present and elected to become members

	~~Non members present and elected to become members~~		* Armin Kuster
			* Changhyeok Bae
			* Beth Flanagan
			* Michael Halstead
			* Peter Kjellerstedt

	* Nicolas Dechesne		Non members present but have not elected to become members

	~~Non members not present but elected to become members~~		* Belen Barros Pena
			* Ashish Shirastava

	* Trevor Woerner
	* Gary Thomas
	* Tim Orling
	* Apelete Seketeli

	== Meeting notes ==		== Meeting notes ==

	Meeting opened 09:30		Meeting opened 09:30
	* ~~Atendees~~ Documented		* Attendees Documented

	=== Financial Summary Presented ===		=== Financial Summary Presented ===

Jefro: Created page with "==Location == Gibson Hotel, Dublin, Ireland October 9, 2015 at 0900 - 1700 in the Cordoba room == Agenda == * Treasurer report * Election of new members * Replace Leon on ..."

2015-10-09T08:40:50Z

Created page with "==Location == Gibson Hotel, Dublin, Ireland October 9, 2015 at 0900 - 1700 in the Cordoba room == Agenda == * Treasurer report * Election of new members * Replace Leon on ..."

New page

==Location ==

Gibson Hotel, Dublin, Ireland

October 9, 2015 at 0900 - 1700 in the Cordoba room

== Agenda ==

* Treasurer report
* Election of new members
* Replace Leon on board
* PROPOSAL:

== Forms ==

* Proxy form [[File:Proxy_instructions-oe.pdf]]

== Attendance ==
* Denys 'denix' Dmytriyenko
* Sean 'darknighte' Hudson
* Philip 'Crofton' Ballister
* Richard Purdie (proxy for Paul Eggleton + David Stewart)
* Saul Wold
* Anders Darander
*
* Changhyeok Bae
* Trevor Woerner
* Marco Cavallini
* Beth Flanagan
* Belen Barros Pena
*
*
*
*
* Koen Kooi
* Paul Eggleton
* Ashish S
* Michael Halstead
* Mark Hatle
* Armin Kuster

Non members present and elected to become members

* Nicolas Dechesne

Non members not present but elected to become members

* Trevor Woerner
* Gary Thomas
* Tim Orling
* Apelete Seketeli

== Meeting notes ==
Meeting opened 09:30
* Atendees Documented

=== Financial Summary Presented ===
* no financial events in 2015 to date
* current bank account in Germany, E 1731, unchanged from last year
* small donation to prove out SPI path in US, $ 181
* taxes: exempt 2010-2012 (3 yr cycle) confirmed by DE tax dept, 2013-2015 cycle still in progress
* $ 50 US on hosting/dns undeclared, no other expenses expected
* SPI is a 501c3 nonprofit in the US, provides services to nonprofits including OE
* don't want to do our own 501c3 due to paperwork
* proposed plan to move funds, but no one has access to account
* Yocto Project provided room, Philip provided stickers
* Treasurer report approved

=== New member vote ===

* New member vote for all new members except gary
** Passed with all in favour
* New member vote for Gary
** Two objections were raised, all others were in favour

=== Member expiration ===
* Member expiration needs to be handled
* Added as an agenda item for next board meeting
** Board expects to provide feedback to members within one month
=== e.V. structure ===
* Discussion about e.V. structure and whether it still works for the project
* Board recommends replacing the e.V. with something else, exact proposal to be determined in 18 months
* Historically, three things were and are needed for the project. These resulted in the formation of the e.V.
** Financial
** Ownership (e.g. domain names)
** Decision making ability (which implies membership list)
* Currently, the financial issues are covered by SPI, others open question
* Goal is to get the OE membership more involved by reducing the overhead involved with the e.V.
* Members present had no objections for board looking into this
* By the next GA, the board plans to have a proposal to vote on
** Must be well in advance for proxy instructions

=== TSC ===
* Koen formally resigned from TSC
* Board needs to setup TSC elections
* General discussion about the role of the TSC

Meeting Closed at 14:05

== Financial Summary ==
* OpenEmbedded e.V. bank accounts hold EUR 1731. SPI account holds EUR 127.
* Overhead due to lack of German address and language barriers, we now have a German volunteer that provides us with a German address for tax declarations etc. and proxies postal documents.
* Exempt from taxes over 2010, 2011 and 2012.
* Spending were USD 50 (Philip?) on hosting, not yet declared.
* Received EUR 128 worth of donations via SPI http://www.spi-inc.org/donations/
* Treasures report approved

== Action Items ==

[[Category:General_Assemblies]]