TravelReimbursement - Revision history

Crofton: /* Requirements */

2011-12-09T19:06:46Z

Requirements

← Older revision		Revision as of 19:06, 9 December 2011
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	== Requirements ==		== Requirements ==
	There should be at least 2 people per day at the OpenEmbedded booth. If the event is a short one like FOSDEM (2 days) it is fine if the same two people are there during the whole conference.		There should be at least 2 people per day at the OpenEmbedded booth. If the event is a short one like FOSDEM (2 days) it is fine if the same two people are there during the whole conference. People receiving travel grants are expected to spend at least 50% of their time at stand/booth. (Or arrange for someone to cover their time)

	CeBIT lasts usually from Tuesday to Saturday and is a very busy event. Supporters should be changed every few days so that not one person mans the booth everyday.		CeBIT lasts usually from Tuesday to Saturday and is a very busy event. Supporters should be changed every few days so that not one person mans the booth everyday.

Crofton: /* Events */

2011-12-06T19:19:48Z

Events

← Older revision		Revision as of 19:19, 6 December 2011
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	\|[http://www.linuxtag.de/2012/ Linuxtag]\|\|May 23-26\|\|4\|\|4\|\|268\|\|161\|\|400\|\|8464		\|[http://www.linuxtag.de/2012/ Linuxtag]\|\|May 23-26\|\|4\|\|4\|\|268\|\|161\|\|400\|\|8464
	\|}		\|}

			Total = (People x Days) x (Hotel + Meals) + Days x Travel

	=== Costs for travel (saner numbers for Europe) ===		=== Costs for travel (saner numbers for Europe) ===

Crofton: /* Costs for travel (saner numbers for Europe) */

2011-12-06T13:07:29Z

Costs for travel (saner numbers for Europe)

← Older revision		Revision as of 13:07, 6 December 2011
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	=== Costs for travel (saner numbers for Europe) ===		=== Costs for travel (saner numbers for Europe) ===
	~~Varies~~ from 20€ (public transport) to 2000€ (late-booked flight ticket). We should pay up to 300€ for this.		Transportation varies from 20€ (public transport) to 2000€ (late-booked flight ticket). We should pay up to 300€ for this.

	=== Meals ===		=== Meals ===

Crofton: /* Costs for travel (in Europe) */

2011-12-06T13:06:58Z

Costs for travel (in Europe)

← Older revision		Revision as of 13:06, 6 December 2011
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	\|}		\|}

	=== Costs for travel (in Europe) ===		=== Costs for travel (saner numbers for Europe) ===
	Varies from 20€ (public transport) to 2000€ (late-booked flight ticket). We should pay up to 300€ for this.		Varies from 20€ (public transport) to 2000€ (late-booked flight ticket). We should pay up to 300€ for this.

Crofton: /* Events */

2011-12-06T13:06:09Z

Events

← Older revision		Revision as of 13:06, 6 December 2011
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	===Events===		===Events===

	Costs are estimated from US GSA per-diem rates. These are likely high, but should be well understood by corporate accountants.		Costs are estimated from US GSA per-diem rates. These are likely high, but should be well understood by corporate accountants. All numbers are in US dollars. Total assumes people leave the last day of the show, some people may need an extra night. On the other hand, the State department per-diem rates are much higher than most people need, so for budgetary purposes, the total should be good.

	{\| border="1"		{\| border="1"

Crofton: /* Events */

2011-12-06T13:03:34Z

Events

← Older revision		Revision as of 13:03, 6 December 2011
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	\|Event\|\|Dates\|\|People\|\|Days\|\|Hotel\|\|Meals\|\|Travel\|\|Total		\|Event\|\|Dates\|\|People\|\|Days\|\|Hotel\|\|Meals\|\|Travel\|\|Total
	\|-		\|-
	\|[http://www.socallinuxexpo.org/scale10x SCALE]\|\|Jan 20-22\|\|2\|\|3\|\|125\|\|71\|\|400\|\|~~2172~~		\|[http://www.socallinuxexpo.org/scale10x SCALE]\|\|Jan 20-22\|\|2\|\|3\|\|125\|\|71\|\|400\|\|1976
	\|-		\|-
	\|[http://www.fosdem.org FOSDEM]\|\|Feb 4-5\|\|4\|\|2\|\|210\|\|165\|\|400\|\|4600		\|[http://www.fosdem.org FOSDEM]\|\|Feb 4-5\|\|4\|\|2\|\|210\|\|165\|\|400\|\|4600

Crofton: /* Events */

2011-12-06T13:01:24Z

Events

← Older revision		Revision as of 13:01, 6 December 2011
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	{\| border="1"		{\| border="1"
	\|Event\|\|People ~~desired~~\|\|~~Meals~~\|\|Hotel\|\|Travel\|\|Total		\|Event\|\|Dates\|\|People\|\|Days\|\|Hotel\|\|Meals\|\|Travel\|\|Total
	\|-		\|-
	\|~~Scale~~\|\|2\|\|10\|\|~~100~~\|\|400		\|[http://www.socallinuxexpo.org/scale10x SCALE]\|\|Jan 20-22\|\|2\|\|3\|\|125\|\|71\|\|400\|\|2172
			\|-
			\|[http://www.fosdem.org FOSDEM]\|\|Feb 4-5\|\|4\|\|2\|\|210\|\|165\|\|400\|\|4600
			\|-
			\|[http://www.cebit.de/home CeBIT]\|\|March 6-10\|\|4\|\|5\|\|203\|\|138\|\|400\|\|8420
			\|-
			\|[http://www.linuxtag.de/2012/ Linuxtag]\|\|May 23-26\|\|4\|\|4\|\|268\|\|161\|\|400\|\|8464
	\|}		\|}

Crofton at 22:19, 5 December 2011

2011-12-05T22:19:43Z

← Older revision		Revision as of 22:19, 5 December 2011
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	CeBIT lasts usually from Tuesday to Saturday and is a very busy event. Supporters should be changed every few days so that not one person mans the booth everyday.		CeBIT lasts usually from Tuesday to Saturday and is a very busy event. Supporters should be changed every few days so that not one person mans the booth everyday.

			===Events===

			Costs are estimated from US GSA per-diem rates. These are likely high, but should be well understood by corporate accountants.

			{\| border="1"
			\|Event\|\|People desired\|\|Meals\|\|Hotel\|\|Travel\|\|Total
			\|-
			\|Scale\|\|2\|\|10\|\|100\|\|400
			\|}

	=== Costs for travel (in Europe) ===		=== Costs for travel (in Europe) ===

Thebohemian at 20:25, 5 December 2011

2011-12-05T20:25:46Z

← Older revision		Revision as of 20:25, 5 December 2011
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	=== Costs for travel (in Europe) ===		=== Costs for travel (in Europe) ===
	Varies from 20€ (public transport) to 2000€ (late-booked flight ticket)		Varies from 20€ (public transport) to 2000€ (late-booked flight ticket). We should pay up to 300€ for this.

	=== Meals ===		=== Meals ===

Thebohemian: created

2011-12-05T20:20:48Z

created

New page

== What? ==
OpenEmbedded needs to be present with a booth at conferences etc. For this the OEEV is planning to reimburse volunteers. This page is about collecting the information about travel costs and come to a conclusion of how much each helper is reimbursed and what the details for reimbursement are.

== Requirements ==
There should be at least 2 people per day at the OpenEmbedded booth. If the event is a short one like FOSDEM (2 days) it is fine if the same two people are there during the whole conference.

CeBIT lasts usually from Tuesday to Saturday and is a very busy event. Supporters should be changed every few days so that not one person mans the booth everyday.

=== Costs for travel (in Europe) ===
Varies from 20€ (public transport) to 2000€ (late-booked flight ticket)

=== Meals ===
Companies usually pay 24€ per day.

=== Lodging ===
Hotels costs are in the range of 80 to 100€ per night.

== U.S. Per diem rates ==
http://www.gsa.gov/portal/category/21287

== Foreign Per diem rates ==
http://aoprals.state.gov/content.asp?content_id=184&menu_id=78